Meeting Room Rental

Board Room - #205- $20.00

Seats up to 14 at Conference table

AV Available - $20.00 additional charge

White Board available

Coffee service available

Seats up to 8 at Conference table

AV not available

Coffee service available

Seats up to 10 at Conference table

AV not available

Coffee service available

Seats up to 18 Classroom style

AV Available – including internet - $20.00 additional charge

White Board available

Coffee service available

Seats up to 6 at Conference table

AV not available

Coffee service available

Seats up to 80 with tables

Seats up to 150 without tables

AV Available – including internet- $20.00 additional charge

White Board available

Coffee service available

Usage Information

1. There are 152 parking spots available at the Agency. 
2. Meeting rooms may be rented for a full day, or any portion of the day
3. Coffee Service is available at the rate of $.25 per person for ½ day/$.50 per person for full day
4. Only beverages and light refreshments may be served in the meeting rooms.
5. Room set up is included in the rental fee.
6. All groups must show proof of liability insurance
7. Meeting room use applications must be made at least one week in advance and up to three months in advance.
8. If an applicant must cancel a meeting room reservation, at least 24 hours notice should be given. 
9. Trillium Family Solutions may cancel a meeting room reservation due to building conditions, weather conditions, or other special situations. In that event, a full refund will be made to the reserving party.
10. Meeting rooms are available for use during regular Agency hours. Saturday, Sunday and evening use may be available by request. 
11. Smoking and alcoholic beverages are prohibited in the meeting rooms. 
12. AV needs must be arranged prior to the day of the meeting
13. A room deposit equal to ½ the rental fee is required. This deposit will be refunded if the room is left in satisfactory condition.
14. Meeting room activities must begin and end at the times specified in the reservation.
15. The meeting facilitator must check in at the Agency’s reception desk upon arrival for access to a meeting room.
16. The meeting facilitator is responsible for monitoring the public access of the building.
17. One person aged 18 or older must be responsible to the Agency for the conduct of persons attending the meeting. Any individual or organizations using a meeting room must acknowledge the policies and regulations governing its use and assume responsibility for observing them by signing the application form. 
18. Meeting room activities must not disturb the operations of Trillium Family Solutions. Music and other noise must be kept to a level acceptable to the Agency.
19. The Agency telephone will be available for emergency use only. No messages will be taken for non-Agency organizations or individuals.
20. Meeting rooms must be left clean and in good repair, and in the same condition as found. Any group that damages the property of Trillium Family Solutions will be liable for costs incurred in connection with such damage and may lose the privilege of using meeting rooms in the future.
21. Nothing may be stored for a group before or after the meeting and all equipment, materials, and supplies must be removed immediately after a meeting.
22. Trillium Family Solutions assumes no responsibility for lost, stolen or damaged items brought into the Agency meeting room.
23. In publicizing a meeting to be held at Trillium Family Solutions, the Agency phone number should not be listed for informational purposes and the sponsoring group must be clearly identified. Groups must not imply Trillium Family Solutions’ endorsement or sponsorship of their program or organization in their publicity.
24. Any individual or organization using the Agency meeting rooms agrees to indemnify and hold harmless the Agency and its Board of Directors for any and all liability which may arise from the use of the premises.
25. The Agency President/CEO shall have the final decision on any meeting room use application and reserves the right to review, accept or reject any and all applications for meeting room use, subject to appeal to the Board of Directors.
26. Complaints about this meeting room use policy should be addressed to the Agency President/CEO. 

 For Room Rental Information please contact:

Jan Tully, Director of Operations                                                                                                      jtully@trilliumfs.org - 330.454.7066 ext. 341

                                                                                                                                                                       Megan Gettan, Executive Assistant                                                                           mgettan@trilliumfs.org 330.454.7066 ext.350                                                                 

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